FAQ

COVID-19 - What is the sanitary protocole at the Palais des Congrès de Versailles?

3AF, as the organizer of the OPTRO2022 Symposium, is taking all measures to make the event safe. The venues and partners we have chosen to work with on this event have implemented specific sanitary protocols ensuring the safety of their employees and visitors. They are compliant with hygiene and cleaning requirements issued by French authorities for the prevention and control of COVID-19 and other possible infections.

COVID-19 - Will I have to wear a mask?

The organizer recommends the following code of conducts for all conference participants.

Wear personal protection mask in conference venue, evening social event venues. Each participant shall be equipped with his/her own mask;
Respect social distancing measures in all circumstances (in queues, in transportation, around catering buffets, when walking in corridors, when seating in the conference rooms);
Wash hands upon entrance of conference premises with the alcohol-based antiseptic solution or alcohol-based solution dispensers made available by the venue;

Avoid hand shaking, hugging;
Refrain from coming to the conference in case of fever over 38°;
Arrive with e-badge printed out on A4 paper;
Respect the maximum capacity of each room and not attempt to enter when full capacity has been reached;
Leave unnecessary personal belongings at hotel to avoid using cloakroom.

COVID 19 - What if the Symposium is postponed or cancelled?

COVID-19 SPECIFICATION: If the Symposium was to be postponed, all registrations will automatically be transferred to the new dates. If you prefer to cancel, you may do this at no cost up to 15 days prior to new Symposium dates.
In case of Symposium cancellation by the organizer, registrations will be refunded.

What if I have to cancel my participation?

If you are presenting a paper, we appreciate if you could find a replacement speaker. In this case, your registration can be transferred to this new speaker at no cost.

If you are unable to attend of find a replacement speaker, cancellation will only be accepted up to 15 days prior to the Symposium (18 January 2022) and must be in writing.

At less than 15 days from the Symposium, 80% cancellation fee will apply.

Delegates who do not cancel before the start of the Conference (01 February 2022) will be requested to pay the full registration fees.

How can I present a paper?

If you want to present you work during the Symposium, please visit the Call for Papers section and submit an abstract before 13 September 2021.

All Speakers are required to register with an in-person fee. No remote virtual presentation will be authorized.

When can I access the proceedings and full papers?

Proceedings of all papers present in the programme will be published on the website a few days prior to the Symposium here and updated regularly.

Full papers with publishing authorization will be published and available to all attendees after the conference.

How can I register?

Registration for the Symposium will start in October 2021.

Access information about registration fees here

How can I upload my full paper?

You can upload your full paper on your submitter account by clicking here and enter your unique user ID and password indicated in the acceptance email.
All papers should be uploaded on the system by 06 December 2021.

Do you have special rates for hotels near the Symposium venue?

Early booking of accommodation for the Symposium is strongly recommended.

They are no block booking and no price agreement between OPTRO2022 and the surrounding hotels.
Participants who need accommodation should book on their own.
Please find a list of hotels here